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Housing Assistant / Administrator

  • Location: Hammersmith and Fulham
  • Salary: £15 to £16
  • Type: Contract
  • Posted: 83 days ago
  • Company: Dutton Recruitment

JOB PURPOSE

To give appropriate advice and information to personal and telephone

callers to the Housing Solutions Service.

To provide financial management support to the Service - e.g. processing invoices.

To co-ordinate and support the statutory reviews and complex cases service including

case research and liaison with solicitors.

To act as a point of contact for visitors and partner agencies, ensuring the correct

information is passed on to the appropriate teams.

To provide accurate database information relating to the income and

expenditure incurred by the service.

To co-ordinate information received from, and provide information to, contractors

and managing agents, updating systems and files to reflect the information provided

and producing reports as necessary.

To maintain accurate records on the progress of leases, liaising with legal services

and monitoring and reporting to management teams.

To monitor and record health and safety compliance across the temporary

accommodation portfolio.

To provide administrative support to the Housing Solutions Service

To co-ordinate and distribute incoming post.

To co-ordinate and distribute stationary supplies for the service.

DESCRIPTION OF DUTIES:

To answer the service's telephone duty lines if designated officers are unavailable.

To greet callers and give appropriate advice - face to face, by telephone or using

writing communication as appropriate, identifying the nature of enquiries; to give

general, non-casework advice and information.

To arrange for officers in the service to provide further assistance where necessary

by making appointments and passing on details of enquiries to relevant teams.

To validate and certify invoices received by the service for a range of services.

To enter details of enquiries onto the Council's IT systems; to maintain manual and

electronic records by scanning documents and entering written details of contacts

when necessary.

To be responsible for filing, copying documents, and retrieving files and documents

as required.

To assist in the administration of correspondence, complaints, enquiries from MPs

and Councillors, Ombudsman enquiries and statutory reviews; to deal with other

correspondence answering general enquiries and to assist with the preparation of

responses to Freedom of Information requests.

To be responsible for monitoring and distributing incoming post.

To contribute to the development and implementation of all policies and procedures

relating to the work of the Housing Solutions Service and set up IT systems as

appropriate.

To attend and participate in team meetings and other staff forums. To undertake

training and contribute to the training of others relevant to the duties of the post as

required.

To have the ability to enter information about newly procured properties and general

correspondence onto relevant systems such as I-World and EDMS.

To assist in the drafting of referral forms and other pro formas, to request and

circulate performance information, briefings, records of meetings.

To arrange for the provision of interpreting and translation services, making

appointments and maintaining systems to record and certify the services provided.

To be responsible for the archiving of records to the storage location and to recall

files when necessary. To keep accurate records of preparing files for archive

To carry out other duties consistent with the job purpose as may arise from time to

time

For further information please email [email removed] or call our Romford Branch on 01708 380 820.