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Office Assistant

  • Location: Cardiff
  • Salary: £17,500 to £18,000
  • Type: Permanent
  • Posted: 69 days ago
  • Company: Red Recruitment

Would you like to work in a forward-thinking firm and one of the fastest growing IP practices in the UK?

Well Red Recruitment can help you with this fantastic opportunity!

The Job role is a slit between Office Assistant and Trainee Paralegal giving the successful applicant a very varied role.

Duties for Office Assistant include:

  • Answering the telephone and dealing with enquiries
  • Collecting post and small deliveries from Reception
  • Taking post to the Post Office
  • Setting up meeting rooms in advance of clients arriving
  • Serving refreshments to clients
  • Keeping communal areas such as the kitchen clean and tidy
  • Updating company documents when required
  • Replacing toners in printers when required
  • Scanning documents when required
  • Sending courier items to DHL via the Post Office when required
  • Monitoring stationery supplies
  • Ordering stationery supplies
  • Ensuring meeting room is clean and tidy at all times
  • Clearing away crockery from meeting room following meetings
  • Monitoring calendars daily for visitors due in the next day
  • Answering the door to visitors
  • Checking contents of the First Aid Kit
  • Holding the Accident Book for Cardiff
  • Providing general assistance

Duties for Paralegal role:

  • Accessing Patent Office websites to obtain official documents
  • Maintaining internal electronic case files
  • Formatting word/excel/PowerPoint documents for the Patent Office filings and client reports.
  • Creating standard letters and emails
  • Preparing UKIPO forms
  • Uploading documents to the internal Document Management System
  • Invoicing
  • Client specific procedures and systems
  • Preparing travel requests
  • Booking meetings
  • The overall Patent life-cycle

The firm has a friendly, progressive and mutually supportive working environment.